University of Chicago Associate Director, Career Management Events in Chicago, Illinois

*Standard Summary
About the Unit

The University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:

  • an unmatched faculty.

  • degree and open enrollment programs offered on three continents.

  • a global body of nearly 50,000 accomplished alumni.

  • strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit:

Unit Job Summary

The Associate Director, Career Management Events is part of a global Career Services team providing career management support students in Booth's Part-Time MBA programs (2000+) and alumni (51,000+). Based at the Gleacher Center in downtown Chicago, this role provides event and project management expertise for a variety of well-established projects, processes, and systems as well as projects in development; event management for a robust schedule of programs; and support for the office's public interactions with students and alumni seeking career support. The Associate Director's typical work week will be Monday-Friday, 9:00 am-5:30 pm.


  • Collect and analyze employment data for an Employment Report for Evening, Weekend, and Executive MBA students. Clean, audit, and review data to ensure accuracy and compliance with reporting standards. Update web, print, and presentation materials with yearly employment reporting statistics. Maintain and seek ways to continually improve the data collection process, including email invitations, survey design, data auditing, and sharing data in a way that is useful to both internal and external stakeholders.

  • Collaborate with the Career Management team to develop, implement, review, and improve programs, events, and services. Key planning- and execution-related responsibilities may range from broad implementation to more tactical activities, such as reserving space, audio visual, catering, and transportation; calendaring, budgeting, and facilities management; preparing online and print materials; and managing participant/volunteer communications. Key review- and evaluation-related activities may include developing and implementing evaluation surveys and analyzing collected data to provide recommendations for program/service enhancements and innovation.

  • Work with career services team members to develop and implement a comprehensive communications strategy to increase awareness and visibility of Career Services programs, services and resources. Develop, implement, and maintain various aspects of the Career Services communications plan for career-related programming, including creating integrated marketing messages; building brand awarness for various programs; formulating new ways to provide targeted messaging to students and alumni about events, resources, and services relevant to them; and managing routine electronic and print media student communications.

  • Conduct front desk interactions and research reference desk support daily 9-10 am and by providing coverage when the Office Manager is out (lunch breaks, vacation, sick days). Quickly assess and manage initial student and alumni requests that arise from walk-ins, phone calls and emails (such as scheduling coaching appointments; locating, using, and accessing resources and research databases; managing book circulation; and responding to general questions). Continually develop an understanding of career management issues, common career research questions, and Career Services offerings to support this responsibility.

  • Utilize campus databases, online survey tools, and Excel to provide a variety of on-going and one-time reports that monitor student progress, event participation, and office utilization.

  • Design and maintain webpages and online content for student and alumni-facing resources, including online events calendars and a repository of educational handouts and recordings.

  • Lead the logistical components of a series large-scale events that require collaboration across multiple campus departments, C-Suite executives, and high profile alumni populations.


Bachelor's degree required.

Business experience in customer service, hospitality, sales, marketing or recruiting preferred.


At least four years of experience managing programs or projects required.

At least two years of experience with managing special events, workshops, or programs in an educational setting preferred.


Ability to work independently and collaboratively, think creatively, and facilitate problem-solving required. Strong organizational and project management skills required. Ability to thrive in a fast-paced, team-oriented environment (with frequent interruptions) where multi-tasking is the norm required. Customer service attitude, strong work ethic, demonstrated professionalism, and a track record of establishing positive client relationships required. Ability to work effectively with multiple constituencies such as Booth staff and students and external constituencies such as Booth alumni, vendors, or employers required. Excellent written and verbal communication skills required. Ability to work extended hours during peak periods, including some early morning, evenings and weekends, required.

Proficiency with MS office (Word, Excel, Access, PowerPoint, Outlook) and Webinar (WebEx) technology preferred.

Required Job Seeker Documents

Resume Cover Letter

Optional Job Seeker Documents

Requisition Number: 103129

Departmental Job Title: Associate Director, Career Management Events

Type of Position: Staff

Number of Positions Available: 1

Division: University of Chicago Booth School of Business

Department: 30338-BUS-Career Services-Gleacher

Work Location: Gleacher Center - Downtown

Work Schedule: Full-Time

Hours/Week: 37.5

If other than regular hours (M-F, 8:30-5:00) please detail: Regular, 9:00am-5:30pm

Benefits Eligible?: Yes

Union (If applicable): Non-Union

Pay Grade: NA

Pay Range: Depends on Qualifications

Pay Frequency: Monthly

Does this position require incumbent to operate a vehicle on the job?: No

Is a Background Check Required?: Yes

Is Drug Testing Required?: No

Employee Referral Bonus Amount: None

Posting Date: 07-17-2017

Remove from posting on or before: 01-17-2018