University of Chicago Lib. Asst. III / SCRC Collection Mgmt. Coordinator in Chicago, Illinois

*Standard Summary
About the Unit
Unit Job Summary

The Special Collections Research Center (SCRC) is the repository for the Library's rarest, most unique, valuable, and fragile materials. The care and stewardship of these important collections is a shared responsibility, though the Collection Management Coordinator plays the most central role. Under the direction of the Special Collections Head of Collection Management, the Collection Management Coordinator is responsible for ensuring the safe, efficient, and accurate shelving, storage, and physical maintenance of all Special Collections rare books, manuscripts, and archives in all formats. Responsibly manages Special Collections shifts within all stacks and storage spaces, including SCRC Regenstein stacks and Mansueto Automated Storage and Retrieval (ASR) stacks. Creatively develops plans for accommodating in Special Collections stacks the shelving of large incoming collections of archives, manuscripts, and rare books. Effectively oversees Special Collections shelf reading projects, and supervises preventative preservation projects for rare and fragile materials. Manages all daily aspects of SCRC's Regenstein preshelving and Mansueto ASR reshelving operations. Supervises student stacks staff (ca. 0.75 FTE).


Special Collections Mansueto ASR Stacks Management: Trains SCRC staff and student staff on loading, paging, and auditing of materials. Monitors circulation software (EMS) alerts for pick station and materials delivery issues. Keeps statistics on ASR use, maintenance, and mechanical issues. Oversees the accurate and timely auditing of materials newly added to the ASR. Serves as SCRC's principal contact for EMS software updates and mechanical maintenance.

Special Collections Regenstein Stacks Management: Oversees new book acquisition shelving operations (preshelving); trains stacks pages on operations; maintains quality control. Proactively determines space needs to prevent storage backlogs; plans and executes on-going shifts; maintains quality control over shifting work. Develops plans for the shelving of large incoming collections. Works with the Collection Management Group on large-scale collection projects. Updates shelf markers and stacks wayfinding signage.

Collection Review and Preventative Preservation: Plans and supervises shelf reading projects, documents all work, and produces reports. Reviews and analyzes collection and space data and makes recommendations for project plans. Conducts annual inventory of materials stored in the vault. Verifies outslips with circulation dates over one year. Conducts systematic searches for missing items and updates Library catalog records. Oversees the ongoing systematic cleaning of collection spaces by stacks pages. Uses a range of software programs to collect data; interprets data and produces statistics.

Supervision: Supervises student stacks pages; hires, trains, schedules; assigns, monitors, and evaluates work. Serves as primary time approver for student workers. Documents stacks management procedures and updates training manuals.

Other Functions: In rotation, staffs the SCRC circulation desk. Represents SCRC at various Library ASR and collection management work groups. Member of the SCRC Collection Management Group. Member of the SCRC disaster response team for collection materials.


Bachelor's degree required.


Two (2) years of related library experience required. Two (2) years of experience handling rare book, archival, or fine art materials required. At least one (1) year of experience overseeing the work of others required. At least one (1) year of experience using the Library of Congress classification numbering system required.


Candidates must demonstrate the following competencies: manage interpersonal relationships and interact/communicate with clarity, tact, and courtesy with patrons, patients, staff, faculty, students, and others; communicate effectively in English, both orally and in writing; identify priorities; recognize and resolve or refer problems; work effectively with supervision and as a part of a team; use or learn a range of position-related software applications.

Demonstrated ability to work independently, assess priorities, plan aspects of daily work, and perform time-dependent tasks promptly, required. Demonstrated analytical skills and ability to exercise independent judgment required. Demonstrated ability to conceptualize, plan, and execute a range of projects required. Strong attention to detail and organizational skills required. Good working knowledge of Microsoft Office applications required.

Ability to handle rare and fragile materials in a safe and sensitive manner required. Ability to repeatedly lift 50-pound boxes in tight spaces, from floor to shelves of varying height, required. Ability to load and maneuver fully loaded utility carts and shipping dollies required. Ability to tolerate moderate levels of dust and odor required.

Required Job Seeker Documents


Optional Job Seeker Documents

Requisition Number: 103105

Departmental Job Title: Lib. Asst. III / SCRC Collection Mgmt. Coordinator

Type of Position: Staff

Number of Positions Available: 1

Division: University of Chicago Library

Department: 454740404-SCRC-PRES

Work Location: Campus - Hyde Park

Work Schedule: Full-Time

Hours/Week: 37.5

If other than regular hours (M-F, 8:30-5:00) please detail: Monday - Friday, 8:30 a.m. - 5:00 p.m.; rotating coverage until 6:00 p.m. Tues. and Weds.

Benefits Eligible?: Yes

Union (If applicable): 024-Local 743, I.B.T. Clerical

Pay Grade: C-9

Pay Range: $16.57 - $24.26

Pay Frequency: Biweekly

Does this position require incumbent to operate a vehicle on the job?: No

Is a Background Check Required?: Yes

Is Drug Testing Required?: No

Employee Referral Bonus Amount: None

Posting Date: 07-17-2017

Remove from posting on or before: 01-17-2018