DEPAUL UNIVERSITY Senior Administrative Assistant in Chicago, Illinois

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/ada/r/jobs/5286490 DePaul UniversityDePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.Job Title Senior Administrative AssistantJob ID 2872Location Loop CampusFull/Part Time Full-TimeRegular/Temporary RegularMulticultural StatementAt DePaul University, we are looking for candidates who want to join us in our mission to provide access to education for all. Successful candidates welcome ideas and perspectives from colleagues and students representing a wide variety of cultures, backgrounds, religious beliefs, and experiences. We seek collaborative, open-minded and hard working professionals to work in a real world urban learning environment. Are you exceptional, yet modest and open to challenges? We seek achievers and leaders that want to bring their passion and skills to our well-respected community of approachable colleagues. Build your career with us.General SummaryReporting to the Associate Dean, the Administrative Assistant provides administrative support to CDM's four Associate Deans. The position is responsible providing support for faculty, academic projects and faculty committees, assisting with basic and full reviews of adjuncts, assisting with the assessment process, providing support in school level meetings, tracking WWW updates, compiling faculty quarterly newsletter, and assisting with updates to policies and procedures.Responsibilities & DutiesProvide support in school level meetings, providing support for faculty and academic projects as well as faculty committees that are managed by the Associate Deans. Make follow-up contact with faculty committees to ensure task items are completed.Assist with quarterly basic and full reviews of adjuncts which includes compiling syllabi review and evaluations, student evaluations including comments and report on compliance with CDM and university requirements.Manage course syllabi repository which includes quarterly faculty compliance with uploading course syllabi according to template requirements with special consideration to liberal studies syllabi compliance. Ensuring faculty compliance of posting of office hours.Manage docket to track faculty technology projects, assist with the compiling and email distribution of quarterly faculty newsletter, assist with managing catalogue updates, assist with updates to policies and procedures, manage updates/changes to proposed CCP online system, monitor changes implemented and overall content to WWW. Perform data entry in People Soft for schedule. Assist with ad hoc projects as needed.Assist with the submission of annual assessment reports for 33 programs, annually from September - June. Assist with Community College outreach which includes round-tables, pathways, compiling course transfer and syllabi information to streamline curriculum changes.Perform other duties as assigned.Education & ExperienceTwo or more years of college courses.Two or more years of office experience.Preferred RequirementsBachelor's degree.Experience with Sharepoint/PeopleSoft.Other Skills & Abilities ReqdProficiency in MAC and PC.Proficiency in Microsoft Office Suite and data entry.Excellent communication, organizational and interpersonal skills.Ability to work independently with attention to detail.Ability to prioritize tasks and respond effectively.Demonstrated workplace professionalism and ability to maintain confidentiality.Demonstrated abilit y to a analyze data and preparing reports.Physical RequirementsRoutinely life more than 25 pounds.Other AttachmentsYou may upload other attachments (Transcripts, Portfolios, Writing samples) in the "My Activities" tab of your profile.Additional InformationSalary & Benefits:DePaul offers comprehensive and competitive pay and benefits to attract and retain talent to further the University's mission. Please click on the following link to review the full Benefits Summary. https://hr.depaul.edu/Benefits/index.htmlFor the Part Time Benefits Summary, click this link https://hr.depaul.edu/Benefits/Part-Time_Benefits/index.htmlRequired Background Screening:All final candidates extended an offer of employment will undergo background screening.Mandated Reporting of Child Abuse & Neglect:Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected.For more information about the Illinois Abused and Neglected Child Reporting Act, please v