NRT Realogy Part-Time Receptionist in Downers Grove, Illinois

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Date:Jun 19, 2017

Location:Downers Grove, IL, US

Company:Realogy Services Group LLC

NRT LLC is the nation’s largest owner and operator of residential real estate brokerages operating in more than 50 of the 100 largest metropolitan areas in the United States, with approximately 47,500 independent sales associates in approximately 790 office locations. Most operations are affiliated with Realogy’s franchise brandsColdwell Banker®,Sotheby’s International Realty®andZipRealty®though it also operates powerful regional and local brands such as The Corcoran Group® and Citi Habitats. NRT quick facts:

Posted approximately $167 billion (pro forma) in total residential real estate sales volume in 2015

Ranked No. 1 nationally in real estate sales volume and transaction sides for 19 consecutive years for more information

Coldwell Bankerhas an immediate opening for aPart-Time Weekend Receptionistin ourDowners Grove, ILoffice. This position will be responsible for working weekends, Saturday and Sunday for about 6 hours a week.


The Receptionist is responsible for answering multiple phone lines and directing callers to appropriate personnel. They also greet clients and support other administrative staff members. They will also take on other administrative tasks as beneficial to the office.

Essential Job Duties:

  • Reception: Responsible for the successful maintenance of the front desk reception area. This includes but is not limited to:

  • Answering phones and directing callers to the appropriate destination. Checking and responding to voicemails as needed.

  • Welcomes on-site visitors and determines nature of business and announces visitors to appropriate personnel.

  • Receives, sorts and routes mail to appropriate personnel.

  • Maintains fax and copy machines and assists with use as needed.

  • Keeps reception area and conference rooms neat and ready for visitors.

  • Processing Listings: Supports administrative staff with listing process. This includes but is not limited to:

  • Scanning and Uploading files into Homebase

  • Enter listings into MLS

  • Enter listing information into Homebase and import transactions from HomeBase into Trident, verifying accuracy

  • Add information into Book a Showing and add property to Open House list

  • Send thank you letters to sellers

Other Non-Essential Duties:

  • Other Administrative: Support other administrative assistants in a variety of administrative tasks, including but not limited to:

  • Ordering office supplies

  • Scheduling messenger service

  • Maintain office phone list

  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.-

Preferred Qualifications:

  • High School Diploma or equivalent work experience required.

  • 1+ years of prior reception experience strongly preferred.

  • Prior Real Estate experience strongly preferred.

  • Strong customer service and creative problem solving experience.

  • Technologically proficient in all areas including but not limited to: familiarity with various operating systems on PCs and Macs and ability to navigate computer software and hardware

  • Ability to learn new software programs on an as needed basis, skillful in using the following programs including, but not limited to: Microsoft office programs such as Outlook, Word, Excel, PowerPoint, and Publisher, and Adobe programs such as Adobe Acrobat

  • Strong verbal and written communication skills.

  • Ability to interact successfully with both internal and external customers at all levels.

  • Ability to multi-task, prioritize and be flexible with changing business needs in a team environment.

Position Type and Expected Hours of Work:

  • Travel is not required.

  • Scheduled hours are based on business need.

Work Environment:

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

  • This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. The employee must occasionally lift office products and supplies weighing up to 20 pounds.

To be considered an applicant for this position you must show how you meet the basic qualifications of the job in a resume or document you upload.

NRT LLC, a subsidiary of Realogy Corporation, is committed to providing equal employment opportunity (“EEO”) and will make employment decisions without regard to race, color, religion, national origin, citizenship, age, sex, gender, sexual orientation, sexual preference, gender identity or gender expression, veteran status, marital status, disability, or any other characteristic protected under applicable laws and regulations. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability, protected veteran status or any other characteristic protected under applicable laws and regulations.Under the Americans with Disabilities Act and other applicable laws Realogy will provide reasonable accommodation to disabled applicants upon request during the application process to ensure equal opportunities to be considered for employment.

Nearest Major Market:Chicago