BP Americas, Inc. Administrative Assistant in Mokena, Illinois60448


Job title:

Administrative Assistant



Role synopsis:

The Administrative Assistant will provide administrative support to the Manager and overall team.

Req ID:



United States - Illinois - Mokena

Is this a part time position?:


Relocation available:


Travel required:


Key accountabilities:

  • Provide administrative support to the manager, team and several small local teams.

  • Assist in planning & maintaining the schedule of manager.

  • Manage diary and mail, provide full administrative services related to travel, expenses, appointment setting, meeting and arrangements, mail and file management.

  • Track critical deadlines, follow-up on specific issues on behalf of manager and team.

  • Prepare and review letters, memos, and other correspondence for signature.

  • Develop working knowledge of appropriate policies, practices and procedures, and a general knowledge of work at BP.

  • Plan meetings as needed, including coordination and logistical support.

  • Keep accurate record of all spending via company purchasing card. Reconcile P-Card spending.

  • Responsible for entering data for Purchase Orders for Procurement

  • Plan events and coordinate for meetings and functions.

  • Take lead on managing general office issues and maintain business supplies.

  • Perform time-entry.

  • Maintain schedules/lists/contacts as required.

  • Handle mailing/copying/filing/faxing.

  • Serve as point of contact for all team members.

  • Take notes at team meetings.

Essential Education:

  • High School Diploma or GED.

Desirable criteria and qualifications:

  • Knowledge of pipeline & logistics, oil & gas or refining industries.

  • Experience with SAP.

About BP:

US Pipelines and Logistics (USPL’s) strategy is to create integrated logistics value for BP by maintaining high pipeline, terminal and transportation availability, storage flexibility for trading. It is a pipeline transportation company that owns and operates liquid pipelines and terminal facilities throughout the United States. Employing more than 1200 employees, USPL safely transports millions of barrels per day of oil, refined products, natural gas liquids, carbon dioxide and chemicals throughout the US. The Terminal facilities are light-oil terminals, most of which produce custom blends of gasoline. Additionally, USPL interacts with a number of BP segments including Upstream, Integrated Supply & Trading, and Downstream as well as third party shippers. USPL is also a partner in several joint ventures. In support of these interactions, we maintain a strong business relationship with internal and external customers.

Application close date:




Job category:

Business Support

Countries (State/Region):

United States - Illinois


If you are selected for a position in the United States, your employment will be contingent upon submission to and successful completion of a post-offer/pre-placement drug test (and alcohol screening/medical examination if required by the role) as well as pre-placement verification of the information and qualifications provided during the selection process. The drug screen requires a hair test for which BP must be able to obtain a sufficient hair sample for analysis (4 cm/1 ½” scalp, or > 2 cm/¾” body – arms & armpits/legs/chest).

BP is an equal employment opportunity and affirmative action employer. View our policy statement .

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

If you are a US-based applicant or you are applying to a position in the US and you are an individual with disability or a disabled veteran, and would like any type of assistance to apply or to access or to attend any recruitment or selection event, system or process, we would like to help you to ensure that your application process goes as smoothly as possible. If you need assistance, information, or answers to your questions, and you are an individual with disability or a disabled veteran, feel free to contact us or have any of your representatives contact us at BP US Application Assistance BPUSApplicationAssis@bp.com ,Telephone: 281.366.1999.

Read the Equal Employment Opportunity is the Law poster and the poster supplement - for more information about Equal Employment Opportunities. ( Spanish version )

An equal opportunity employer/disability/vet.

Essential experience and job requirements:

  • A minimum 1-2 years experience in an administrative support role.

  • Intermediate skills in Microsoft Word, Excel, PowerPoint and Outlook.

Other Requirements (eg Travel, Location):

There are no additional requirements. Please respond with N/A below.

Eligibility Requirements:

If you are applying for a position in the United States, you must be at least 18 years of age, legally authorized to work in the United States; and not require sponsorship for employment visa status (e.g., TN, H1B status), now or in the future.